With this information sheet, hww (hereinafter referred to as "we") would like to inform you in accordance with Art. 13 and Art. 14 of the General Data Protection Regulation ("GDPR") about the data processing within the scope of your application and, if applicable, the establishment of your employment relationship with us.
2. Contact details and company data protection officer
The person responsible within the meaning of the Basic Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is the Data Protection Commissioner:
hww hermann wienberg wilhelm Insolvency Administrator Partnership
60528 Frankfurt am Main, Germany
Phone: +49 (0)69 91 30 92-0
Fax: +49 (0)69 91 30 92-30
You can reach our data protection officer as follows:
hww hermann wienberg wilhelm
Data Protection Officer
Düsseldorfer Str. 38
Phone: +49 (0)30 206437-0
Fax: +49 (0)30 206437-50
3. Content of the processing, processing purpose and legal basis
We process your personal data in the context of your application, provided that you make these available to us. Personal data (hereinafter also referred to as "data") is all information relating to an identified or identifiable natural person, e.g. your name, address, telephone number or date of birth. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or one or more special characteristics that are an expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.
Special categories of personal data may be included in the application documents. According to Art. 9 DDPR, special categories of personal data are personal data revealing racial or ethnic origin, political opinion, religious beliefs (e.g. information on religious affiliation/confession) or ideological convictions or trade union membership. The processing of biometric data for unambiguous identification (e.g. photos), health data (e.g. information on the degree of severe disability) or data on sexual life or sexual orientation also belong to the special categories of personal data. If your resume contains special categories of personal data, we do not intentionally collect them. We expressly ask you not to send us such data.
If you send us an application or application documents by post, we will process the personal data contained in your application.
Below we inform you about the purposes for which we process your data and the legal basis on which we process your data.
a. Data processing for the decision on the establishment of an employment relationship, Art. 88 para. 1 GDPR i.V.m. § 26 Para. 1 S. 1 BDSG new
If you apply to us, we process the data collected as part of the application process for the implementation of the application process. In accordance with Art. 88 Para. 1 GDPR in conjunction with § 26 para. 1 sentence 1 BDSG, data processing is permitted, among other things, for the decision on the establishment of an employment relationship. As a rule, the following information is included in the applicant data: First and last name, if applicable your academic degree, date and place of birth, contact data (address, e-mail, telephone and/or mobile phone number), application documents (letter of motivation, curriculum vitae, certificates), language skills, abilities.
We base our decisions in the application process on the personal data provided by you within the framework of the legal requirements. For example, we use your professional qualifications to decide whether to include you in the shortlist or to make a personal impression during an interview to decide whether to offer you the position for which you have applied.
b. Data processing based on your consent pursuant to Art. 88 Para. 1 GDPR i.c.w.. sec. 26 Para. 2 BDSG new
You can decide whether we may store your data for longer in order to be able to contact you directly in the future at a suitable vacancy.
If you agree, please declare your consent in writing by storing your data in the applicant database. The following data will then be stored: first and last name, if applicable your academic degree, date of birth, contact data (address, e-mail, telephone and/or mobile phone number), application documents (letter of motivation, curriculum vitae, certificates), language skills, abilities.
c. Data processing of special categories of personal data pursuant to Art. 9 para. 1 GDPR on the basis of your consent pursuant to Art. 88 para. 1 GDPR i.c.w. sec. 26 Para. 3 S. 2 BDSG new
If you voluntarily send us special categories of personal data in accordance with Art. 9 para. 1 GDPR (e.g. your photo or information on your religious affiliation/confession) as part of your application documents and contrary to our express request, we will store these on the basis of your consent in accordance with Art. 88 para. 1 GDPR in conjunction with your personal data. Sec. 26 Para. 3 S. 2 BDSG new. This also applies if you provide us with further special personal data in the further course of the application process.
By voluntarily submitting this data and accepting this data protection declaration, you agree to the storage of this special personal data as part of the application process.
We do not take these special personal data into account when making a selection, unless it is required by law to take these special personal data into account. For example, in some job advertisements it is possible that people with disabilities may be given preferential treatment in accordance with the applicable laws.
Data that we have not collected directly from you is obtained from the following sources:
5. Recipient of the data
Access to the personal data collected as part of the application is granted to the persons within hww who are required to fill vacant positions, depending on the position(s) for which you have applied. Your personal data will then be accessible to the respective personnel managers and will be made available to selected executives in individual cases.
Your data will only be passed on to external recipients if we are obliged to comply with legal requirements for the disclosure, reporting or passing on of data, if you have given us your consent to pass it on to third parties or to external service providers who work on our behalf as contract processors or take over functions for us (e.g. IT service providers, computer centres, data shredders).
6. Third country transfer
Your personal data will not be passed on to countries outside the EU or the EEA or to international organisations.
7. Duration of data storage
We initially store your personal data for the duration of the application process.
If we do not fill the vacancy with you, we will delete your data after six months after rejection, unless you have consented to further storage. In the case of consent, we store your data until the revocation of consent, but for a maximum of 3 years.
If your application was successful and you enter into an employment relationship with us, we refer you to our information sheet on data protection for employees, which explains how your data is processed.
Longer storage periods may also result from the fact that the data is necessary for the assertion, exercise or defence of legal claims before an authority or that legal storage obligations exist. The data will be stored for as long as is necessary to fulfil these purposes.
8. Obligation to provide your data
For some personal data that you provide to us in connection with your employment relationship, the provision of such data is required by law or contract or is necessary for the establishment or subsequent proper performance of your employment contract. You are therefore obliged to provide us with this personal data. We would like to point out that if you do not provide us with this personal data, we may not be able to process your application, you may not be able to work for us or you may not be able to fulfil certain obligations under labour law.
9. Your rights as a data subject
Under the statutory conditions, you are entitled to the following rights as a person concerned, which you can assert against us:
Right of access: You are entitled at any time to request confirmation from us under Art. 15 GDPR as to whether we are processing personal data concerning you; if this is the case, you are also entitled under Art. 15 GDPR to obtain information about this personal data and certain other information (including processing purposes, categories of personal data, categories of recipients, planned storage period, your rights, the origin of the data, the use of automated decision-making and, in the case of transfer to a third country, the appropriate guarantees) and a copy of your data.
Right of rectification: Pursuant to Art. 16 GDPR, you have the right to demand that we rectify the personal data stored about you if it is inaccurate or erroneous.
Right to deletion: You are entitled to demand that we delete personal data concerning you immediately, subject to the requirements of Art. 17 GDPR. The right to deletion does not exist, among other things, if the processing of personal data is necessary for (i) the exercise of the right to freedom of expression and information, (ii) the fulfilment of a legal obligation to which we are subject (e.g. statutory storage obligations) or (iii) the assertion, exercise or defence of legal claims.
Right to limitation of processing: You are entitled, subject to the requirements of Art. 18 GDPR, to demand that we restrict the processing of your personal data.
Right to data transfer: You are entitled, under the conditions of Art. 20 GDPR, to demand that we transfer to you the personal data concerning you which you have provided to us in a structured, common and machine-readable format.
Right of objection: You are entitled to object to the processing of your personal data under the conditions of Art. 21 GDPR, so that we must stop processing your personal data. The right of objection exists only within the limits provided for in Art. 21 GDPR. In addition, our interests may prevent the processing from being terminated, so that we are entitled to process your personal data despite your objection.
Revocation of consent: You have the right at any time to revoke your consent given to us with effect for the future. In this case, we will inform the recipient of the data accordingly and refrain from processing the data for the purposes covered by the consent in the future. For documentation purposes, we store information about your revocation.
Right of appeal to the supervisory authority: In addition to the listed rights, you have the right, pursuant to Art. 77 GDPR, to complain to the supervisory authority if you are of the opinion that the processing of your personal data is not lawful.
We recommend, however, that you always first address a complaint to the contact person indicated on the website.
If possible, your requests concerning the exercise of your rights should be addressed in writing to the above address.
10. Automated decision making/Profiling
There is no automated decision making or profiling.